REGISTRATION PROCESS

THE REGISTRATION STAGES FOR THE RENDEZ-VOUS OF THE COMPANIES OF PASSAGE :

 

  • 1 - Send by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it. the detailed description of the performance, with technical elements and an implantation plan for the shows in a fixed location. You can also send us links to your videos and web site.
  • Thank you for telling us whether your performance belongs to the « special structures » (see « Practical Information »)

     

  • 2 - After a careful study, you will receive a nominative registration link by e-mail in order to finalize your online registration.
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  • 3 - Once your online registration is finalized, you will receive within maximum a few hours an « automatic confirmation e-mail » with, an attachement documents, the list of the documents to send us by post. In case you do not receive this mail, thank you for contacting us at : +33 (0)4.71.43.43.74
    Be careful, this e-mail is sometimes received as spam.
    The documents you should send us to validate your registration are : the signed charter, the running order for the itinary performances and a liability insurance certificate with the name of the company. Depending on your case, further documents might be required. As soon as we receive these documents we can consider your placing. These documents must be emailed back to facilitate the validation of your registration.
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    Considering the large number of « Compagnies de passage », it is essential to give priority to those which have shows near our specificity: the Street Theater. A particular attention will be given to propositions which have a direct link with public space as described on overview page “Spirit of Compagnies de passage”.
    Artistic propositions which must be performed in a safe closed area as big top, tents, yurts, schoolyards etcetera, will be dealt with later.

     

    REGISTRATION PLANNING :

  • First registration period : Between February 1st and April 15th. Priority will be given to the registered performances in order of validation. We advise the professional companies to complete their registration within this period.
  • The inscription MUST ABSOLUTELY be completed before April 15th for what concerns :
    1 - The « special Structures » (see « Practical Information
     »)
    2 - The Professional companies wishing to know their «performance pre-programme» mid-July (see « Practical Information »)
  • Second registration period : from April 15th until beginning of August and during the Festival (during this period a smaller number of performance kinds can be registered).
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    THE COLLECTIVES :

    A collective means minimum 2 companies that decide to work together in order to animate a place during the festival.
    We must be informed of the project of creating a collective before February 28th considering environment and people who are living at the place in which they want to perform.
    The note will include scenographic decoration, a list of companies involved with email addresses and phone numbers for each.
    Each company of the upcoming collective must register individually before April 15th.
    The detailed project of what will be set up: equipment except for those used during the performances and drink and food stall must be send before the April 15th.
    The organisation of a collective means at least one project holder attending the meetings as well as a qualified technical referent. Only companies called professionals could create a collective.
     
    Please note :
    - A convention is established between the project holder of the collective and the Association ECLAT. It specifies the obligations of each one regarding the use of the allocated place.
    - For what concerns meals, you have to call on a professional.
    - Considering the available spaces, we can not accept all the projects. The companies registered in a project of collective that can not be realized can get a new individual placing.



    PRACTICAL INFORMATION


    Dates Special structures
    The principle Technics and places of performance
    Charter Insurance
    Professional Company / Amateur Company Dressing room and Left luggage
    Placing : place and schedule Lodging
    Pre-programme of performance Cancellation
    The programme of the Companies of passage RDV on site at your arrival
    The catalogue of the Companies (facultative) Registration on site


    Dates

    2018 edition of the International Street Theatre Festival of Aurillac : From Wednesday 22th until Saturday 25th of August 2018.

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    The principle

    The companies/artists wishing to participate to the Rendez-vous of the Companies of Passage must propose a performance close to our specificity, the Street Theatre and bring proposals fitting public space. In this frame, the artists can pay attention to the relation with the spectator and the playwright in open space, take into account the physical spaces offered by the city.
    Except for this essential condition, no selection is made for the companies and the performances.
    The concerts of pure amplified music and the shows called « indoor shows » are not part of this specificity.

    Each company/artist wishing to come to Aurillac in the frame of the « rendezvous of the companies of passage » must report and register at the office of the companies of passage which will propose a playing place as well as a schedule of performance per day and per show.

    The companies are autonomous and in self-production. Those who choose to participate to the rendez-vous of the companies of passage and have technical requirements come with the material they need. If need be we can provide an electric supply.

    All the performances with very specific requirements must ask for a registration as « Special Structures » before the 15 april. We might contact you to consider your project feasability in the context of the Companies of passage.

    Good to know :
    - The proposed performance must be technically and logisticallly feasible in the frame of the Rendez-vous of the Companies of passage. We will contact you if there is any doubt about your project feasability in the context of the Companies of passage.
    - The identified places of performance are streets, squares and gardens of Aurillac. They are not technically equiped.

    Each Company of passage is covered by its liability insurance (or covered by the insurance proposed by the Festival) Each Company of passage is responsable for its coming and its activities in Aurillac, its deplacement, its staying, its team and its performances (including the technical and logistical requirements).The company must pay all its costs.

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    Charter

    The charter of the Companies of passage defines the principle and the conditions of the « Rendez-vous of the Companies of passage ». A few playing rules make this unique rendezvous possible. Each Company of passage signs the charter at the end of the registration process.

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    Professional Company / Amateur Company

    A Professional company is in possession of a license for the Entertainment business. At the section « licence number », the foreign companies will precise the outstanding references in their country.

    The registrations of the professional and amateur companies are dealed with in the same way. The only different point is that the amateur companies will know their pre-programme of performance after the 15th of July, whenever they registered.

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    Placing : place and schedule

    The office of the Companies of passage chooses ONE place and ONE schedule of performance per day and per registered show.
    The days of performance will be the one that the company specified during its online registration.
    The choice of place and schedule of performance is made according to the informations given by the company at its online registration and within the limits of the available places and time slots

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    Pre-programme of performance

    > The Professional companies whose registration is completed before the15 april will be informed of their pre-programme of performance mid-July.
    > The companies registered after the 15 april will be informed of their pre-programme of performance between mid-July and mid-August.
    The pre-programme of performance is communicated by e-mail.

    IMPORTANT : It is precisely a pre-programme of performance. It might then be modified considering the difficulty of placing during the Rendezvous of the Companies of passage. The public of the festival will know about places and schedule of performances in « The programme of the Companies of passage » that we publish during the Festival.

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    The programme of the Companies of passage

    The public will find the places and schedule of performance of all the Companies of passage in the « Programme of the Companies of passage » It is published a few days before the Festival. It is given to the Companies of passage and to the professionals. It is sold to the public. The Programme of the Companies of passage indicates : The name of the company, the title, the type, the duration of the show as well as the schedule and location of the show in the chronological order of the day.
    Each place is identified by a number to be found on the programme, from left to right.

    Attention :The numbers of location on the round labels change each year.

    The « Programme of the Companies of passage » and the « Catalogue of the companies » are different editions.

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    The catalogue of the Companies / Registration (facultative) until the 30th of April / For the Professional companies

    The « Catalogue of the companies » is a bilingual repertory of the performances present during the edition. The Catalogue is given to the professionals and the press, it is a mean of promotion of your show. It is sold to the public at all the information desks.
    It is a way of presenting the show in more detail with a bilingual text (French/English), with a display in colour (landscape lay-out 6x4 cm), contact details of the company, distribution and partners.
    If the company does not have any English translation of its texts (or French translation of its texts) it can choose to have it done by the professional translator of the festival.
    The « Catalogue of the Companies » and the « Programme of the companies » are different editions.
    The participation to the Catalogue is facultative and reserved for the professional companies.
    There is a price for registration in the catalogue.
    Price (one page = one show) :
          - 37,50 € ex-tax, 45,00 € tax incl (VAT 20%) if the company has its text in French and in English
          - 56,67 € ex-tax, 68,00 € tax incl (VAT 20%) if the company wishes its text to be translated by the professional translator of the festival.
          - 37,50 € ex-tax, 45,00 € tax incl (vat 20%) to use again the page of a former edition
    The registration in the Catalogue is made online by means of a web link given to the companies at the same time than the registration web link as Company of passage.
    The Catalogue of the companies contains only performances present during the edition. It is thus extremely important for the company to be sure of its coming to Aurillac. It is a matter of the interest taken by the professionals in the catalogue.

     

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    Special structures : Registration and validation imperatively before the 15 april

    Shows with at least one of the following characteristics :

    Strolling shows that require location scouting (to be made by the company).

    Structures that can absolutely not be dismantled : :
    Structures in a fixed location at the same place throughout the festival.
    For example : big top, tent, apparatus, fixed scenery, fixed fairground stall, stage truck...
    Important : The companies with structures that can not be dismantled must organize the guarding of their installations. They remain totally in charge of their installations (day and night).

    Use of pyrotechnics (C1F1, C2F2, C3F3, T1) – No C4F4T2 in the frame of the Companies of passage

    Shows that require a special technical or logistical attention from us for what concerns their placing. For example : equestrian show, catchline, motor-driven, show taking daily a long time to be set up and dismantled, special access, tier of seats that can be dismantled...

    Absolute need for a power supply 15A.220 volts or more and/or need for a three-phase electrical supply.

    The registration as « special structure » has to be made during the online registration.
    We will contact you if there is any doubt whether your project fits in the frame of the Companies of passage.

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    Technics and Places of performance

    IMPORTANT : During its online registration, the company must precise all technical and logistical information that could be important in the choice of the best place for its show. For example : use of only one mounting clip, scenery trailer not removable,...

    The number of location for structures such as big top, yurt or fixed scenery is limited. The companies whose project has such characteristics should register as soon as possible and imperatively before the 15 april.

    Electrical supply : At disposal on some spots as fixed point. Each company must have its extension cords (+/-50m).
    The office of the Companies of passage makes its best to respond favourably to the electric demands of the Companies that registered before the 15 april. The companies registered after the 15 april must be able to possibly adapt to a place without electrical supply.

    Structures that can not be dismantled/guarding : The companies with structures that can not be dismantled must organize the guarding of their installations. They remain totally in charge of their installations (day and night)

    All request for participation with special technical, logistical and placing needs must register as « special structures » during the registration and before the 15 april. We will contact you in case of difficulty in the feasability of your project in our context.

    The +/-80 places of performance chosen are the Streets, squares and gardens of Aurillac. They are not technically equiped. Each location is identified by a number on a round label. The public will find the city map with the labels on it in the « Programme of the Companies of passage ».

    Attention : The numbers on the round labels for each location change each year

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    Insurance

    Each Company of passage must be covered by a liability insurance proper to its activity.

    The liability insurance attestation is requested at the end of the registration process.

    The liability insurance attestation must be under the name of the company and/or mention the company and its show as covered activity throughout the festival.

    The companies without any liability insurance will be able to subscribe to the liability insurance proposed by the Festival (MAIF) There is a fee for this subscribtion. The form to fill out and send back to the office of the Companies of passage is automatically send during the online registration.

    The insurance proposed is only a liability insurance, it does not cover the projects with pyrotechnics, bigtops...

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    Dressing room and Left luggage

    A dressing room and a left luggage office are at the disposal of the Companies of passage in the city center.

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    Lodging

    The lodging capacities in Aurillac and its surroundings are limited.

     

    The Tourism Office can help you for what concerns lodging and organisation of your stay,
    >Office de Tourisme de la CABA
    7 Rue Carmes
    15000 Aurillac
    Phone : +33(0)4.71.48.46.58
    E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.

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    Cancellation

    The company might have to cancel its coming.
    In that case, thank you for telling us as soon as possible by phone +33(0)4.71.43.43.74 and confirm your cancellation by e-mail This email address is being protected from spambots. You need JavaScript enabled to view it.

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    RDV on site at your arrival

    Once you arrive in Aurillac, you will have to go to the Reception office of the Companies of passage in order to confirm your arrival and get your reception file and badges.

    The office of the Companies of passage is located : 20, rue de la Coste, Aurillac.

    Attention : from the day before the festival in the morning, you won't be able to reach the office of the Companies of passage by car. Anyway, it is difficult to park in this part of the city.

    The companies that must imperatively get to their performance place by car, must let it know and justify during the online registration. This requirement might limit the possibilities of placing, because the places of performance are not all technically accessible by car during the festival.

    They will have to come to the office to collect their car-pass before going to their performance place.

    No car-pass will be delivered at the entrance gates.

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    Registration on site : During the festival at the office of the Companies of passage (within the limits of available places)

    If you register during the festival, you won't be mentionned in the programme of the Companies of passage. Nevertheless your programming will figure in the application (IOS/Android) of the Festival.

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    Infos Spectateurs
     

    you are a company

    Infos Spectateurs
     

    informations to the spectators

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